Administrative Assistant/Bookkeeper

Reports To: Chief Financial Officer (CFO)

Position Type: Full-time

Job Summary: The Full-Time Administrative Assistant will provide comprehensive support to the CFO and other executive team members. This role involves handling administrative tasks, managing communications, maintaining records, and assisting with financial processes. The ideal candidate will have strong organizational skills, attention to detail, and a passion for supporting the mission of SWH.

Key Responsibilities:

• Administrative Support:
  • Manage day-to-day office operations, including answering phones, responding to emails, and handling correspondence.
  • Organize and maintain both electronic and physical files and records.
  • Prepare, edit, and format documents such as reports, presentations, and correspondence.
• Scheduling and Coordination:
  • Coordinate and schedule meetings, appointments, and events for the CFO and other executives.
  • Manage calendars and communicate meeting details.
• Communication:
  • Serve as a point of contact for internal and external communications, providing information and directing queries appropriately.
  • Draft and send newsletters, emails, and other communications.
• Data Management:
  • Update and maintain databases, ensuring the accuracy and confidentiality of information.
  • Assist with data entry and record-keeping tasks.
• Accounting and Financial Support:
  • Assist with basic financial tasks, including donation processing, expense tracking, and invoice management.
  • Use software for accounting purposes, including data entry and reporting.
  • Support the preparation and maintenance of financial reports and records.
• Compliance and Documentation:
  • Monitor compliance with legal and ethical standards, and ensure all necessary documentation is up to date.
  • Maintain personnel and ministry files, and update the Personnel Handbook and Process & Procedure manual.
• Special Projects:
  • Participate in special projects and initiatives as assigned, providing administrative and logistical support.
• Other Duties:
  • Perform other related tasks as needed to support the overall mission and operations of SWH.

Qualifications:

• Faith:
  • A commitment to the mission and values of SWH.
  • Personal relationship with Jesus Christ and active involvement in a local church.
  • Agreement with SWH’s Statement of Faith and Doctrinal Statement.
• Education and Experience:
  • Associate's or Bachelor’s degree in Business Administration, Nonprofit Management, or a related field preferred.
  • 3-5 years of experience in administrative support, bookkeeping, or a similar role, preferably in a nonprofit setting.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting software.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in work.
  • Analytical abilities and aptitude in problem-solving.
• Character:
  • Demonstrates integrity, professionalism, and a servant’s heart.
  • Self-starter with the ability to work independently and as part of a team.

Compensation: Compensation is based on skills and experience. The Full-Time Administrative Assistant is responsible for raising 50% of their compensation through partnerships with churches, individuals, and organizations. Training and resources for fundraising will be provided. A ninety-day probationary period applies.

Application Process: Interested candidates should submit a resume and a cover letter detailing their qualifications and interest in the position.

Contact Information: Serving Workers for the Harvest (SWH)

Email: serve@SWHarvest.org

About Serving Workers for the Harvest (SWH): Serving Workers for the Harvest (SWH) is committed to equipping devoted gospel workers to evangelize the unreached, disciple and strengthen believers, and multiply kingdom-minded workers around the world. We aim to advance the Gospel globally by following the mandate of the Great Commission. For more information, visit our website at https//www.SWHarvest.org./