Admin Coordinator

LOCATION: Hybrid (Remote + Minneapolis–Saint Paul Metro Area) - Highly qualified remote candidates in other locations will be considered*

FULL-TIME: 32-hour workweek* 

Some evenings and weekends for event attendance and support expected

COMPENSATION: $47,000/annual

About New Justice Project (NJP)

New Justice Project MN is a Black led organizing hub focused on building power for and with low income and no income Black Minnesotans by organizing in the policy areas of jobs, housing and supporting the ongoing work of reimagining community safety. Our organization’s values are grounded in centering the most directly impacted community members, leadership development, political education and trusting the leadership of Black workers and the Black community to create change in their city and state through policy change and direct advocacy.

NJP is a fiscally sponsored organization; staff is employed by TakeAction Minnesota. TakeAction Minnesota is a multiracial people’s organization that brings democracy alive in communities across our state.

About the Position

New Justice Project (NJP)’s Founder/Executive Director, Rod Adams, is seeking an Admin Coordinator to support effective time management, organization, and administration for his and NJP’s work as the organization continues to grow. As the Admin Coordinator, you are highly organized with exceptional follow-through. You are proactive, respond quickly to requests, and are comfortable being flexible working with a small, but mighty hybrid team working to affect critical societal change.

Primary Responsibilities:

Founder/Executive Director (ED) Support (70%)

• Manage the Founder/Executive Director’s calendar, including coordinating and scheduling meetings and calls
• Assist with preparing and printing materials for meetings and presentations
• Attend meetings to take notes as requested
• Keep Founder/Executive Director aware of and on top of upcoming appointments and key “to-dos” that require his attention and follow-up
• Coordinate the Founder/Executive Director’s travel (incl. booking travel and accommodations; manage conference registrations; prepare travel briefs in coordination with other team meetings; troubleshoot problems to facilitate smooth trips. Maintains confidentiality, discernment, and good judgment when working with sensitive information and the personal realities of our staff and community members
• Manage and respond to inquiries sent to the org’s general email inbox(es)
• Complete and coordinate special projects as needed

Other Office Admin & Team Support (30%)

• Events logistics and coordination support (incl. sourcing vendors; collecting vendor and member payment documentation; food and beverage orders; materials and supply orders; on-site support, etc.)
• Manage expense bi-weekly reimbursement process and processing for staff (5 - 7 team members)
• Manage Google Drive files and databases as needed
• Other administrative support to staff as needed

Desired Qualifications: We are seeking a team player who is genuinely curious about people, has a love for justice, and is interested in supporting the Founder/ED as NJP grows into a powerhouse for grassroots organizing. Candidates with at least 3 years of supporting a founder and/or senior leadership will be prioritized, but those with other professional support/admin experience will also be considered.

• Hyper-attention to detail
• Communicative 
• Proactive
• Flexible
• Self-starter, flexible problem solver
• Quick learner
• Open to and seeks feedback
• Excellent organization, time management, follow-up, and follow through skills
• Ability to develop and maintain excellent, effective working relationships with staff, supervisors, constituents, and partners
• Ability to work independently on multiple projects simultaneously with high attention to detail, as well as collaborate in a team setting when necessary
• Excellent written communication skills, and professionalism in all forms of communication
• Efficiency with Google Suite preferred
• Ability to work some nights and weekends, as needed for NJP community events
• Commitment to understand race, class, gender, and other equity issues as part of your work
• Maintains confidentiality, discernment, and good judgment when working with sensitive information and the personal realities of our staff and community members

Physical Demands and Working Environment

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials up to 25lbs with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.