Accounting Clerk

JCFPL JOB TITLE: Accounting Clerk

DEPARTMENT: Business Office  

LOCATION: Priscilla Gardner Main Library          

REPORTS TO: Director of Finance

CIVIL SERVICE JOB TITLE: Account Clerk

SALARY RANGE: $49,050 - $53,050

FULL-TIME/PART-TIME: Full-Time

WORKWEEK: 9:00 a.m. to 5:00 p.m. (35 hours/week).

JOB DESCRIPTION:

The Accounting clerk performs a variety of routine, repetitive, clerical tasks which involve computing, classifying, verifying, and recording numerical data and the reconciliation of accounts, records, and documents to keep sets of financial records complete. Maintains accurate financial records, ensuring compliance with regulations. Also support various accounting functions, contribute to financial reporting

JOB DUTIES:

• Ability to accurately record and reconcile financial transactions, identify errors, and maintain precision in financial data.
• Performs routine arithmetic calculations and tabulates by hand or with the aid of machines.
• Performs varied clerical tasks involved in keeping accounts of a simple, routine, and repetitive nature.
• Posts entries in cash books, journals, ledgers, and/or other records.
• Prepares records of cash receipts and disbursements.
• Examines vouchers to ensure that they have the necessary approvals and that data are arithmetically correct.
• Reviews financial data to ensure correct account and appropriation are cited.
• Classify expenses and revenues correctly to facilitate accurate financial reporting.
• Posts noncomplex disbursements, deductions, and remittances paid and due, and checks.
• Prepares vouchers, invoices, and assists with preparation of periodic reports.
• Performs bank account reconciliation regularly to ensure accurate representation of cash balances.
• Investigate and resolve discrepancies between bank records and general ledger.
• Providing support during audits by gathering requested documents, reconciling accounts, and ensuring compliance with audit procedures.
• May assist in collecting/compiling data for inclusion in budget requests, financial statements, and other reports.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the office.

KNOWELDGE AND ABILITIES:

• Knowledge of office methods, practices, and equipment and of performing routine, repetitive, and noncomplex tasks involved in keeping financial and/or other records of a mathematical nature.
•  Knowledge of basic arithmetic functions.
• Ability to understand, remember, and carry out oral and written directions.
• Ability to perform routine/repetitive tasks, compare numerical/verbal data, and select appropriate information for forms.
• Ability to add, subtract, multiply, divide, and find averages/percentages.
• Ability to acquire an understanding of numerical record keeping and data gathering and other clerical procedures used in a specific establishment.
• Ability to perform work requiring constant/close attention to clerical and numerical detail.
• Able to maintain confidentiality and handling financial information with discretion and ethical conduct.

PREFERRED EDUCATION AND EXPERIENCE:

• Satisfactory completion of twelve (12) semester hour credits in accounting courses at an accredited college or university and two (2) years of experience in phases of auditing and accounting operations may be substituted for the required education.

OR

• Satisfactory completion of at least sixty (60) semester hour credits at an accredited college or university including a minimum of twelve (12) semester hour credits in accounting courses.

NOTES:

For all employees, regardless of full-time or part-time status, JCFPL is considered the primary employer. Work hours are assigned according to the Library’s operational needs. Work hours are not scheduled to accommodate employees’ other employment, academic, or other outside obligations, except in circumstances agreed upon in writing by the employee and the employee’s supervisor.

This job description is not designed to cover or contain a comprehensive listing of

activities, duties or responsibilities that are required for the employee for this job. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position.

This internal job description is associated with a N.J. Civil Service job title; the New Jersey Civil Service Commission requires all incumbents to possess and be prepared to verify the minimum experience and skills required for the associated Civil Service job title.

This position is subject to residency requirements as set forth in the New Jersey First Act.