Facilities and Maintenance Manager

Primo Center is seeking a qualified Facilities and Maintenance Managerto lead securityand maintenance staff to ensure our buildings and grounds are clean and safe. The Facilities and Maintenance Department is responsible for ensuring that all Primo Center properties are properly maintained and compliant withall relevant regulations. The Facilities &Maintenance Manager oversees all aspects of building functions and guarantees thesafety and functionality of all facilities. Duties include running routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records, and supervising facilities staff. Our ideal candidate is well-versed in facilities management processes and exhibits high multitasking and organizational abilities.

ABOUT PRIMO CENTER

The missionof Primo Centeris to empower families to become productive, responsible, and independent members of their community.

Today,Primo Center is a leaderin providing familyshelter and permanent supportive housing, integrated physical, dental, and mental health care, early childhood development, and supportive services to homeless families in Chicago. The organization has considerable capacity andexperience as a provider of services to families affected by extreme povertyand homelessness, assisting morethan 1100 peopleeach year withthe aid of volunteers, over90 staff members, and an annualoperating budget of nearly $10 million.

Primo Centerworks in high-need communities across Chicago, operating facilities in Austinon Chicago’s westside, Englewood on the southside, and Hermosaon the northwest side.

POSITION RESPONSIBLITIES:

Property/Preventative Maintenance (50%)

Responsible forall day-to-day facilityrelated operations including scheduled maintenance, repairs, upgrades, work requests, and emergency situations at all PrimoCenter facilities.

Oversees multiple third-party vendors and subcontractors.

Oversee facilityoperations adhering to the safetyand compliance standards set forth with local, state, and federal legalrequirements.

Track all training of maintenance staff relative to OSHA standards.

Perform preventative maintenance work on a regularbasis and complete repairs requested through work orders or identified by inspection. Maintain a work-log to document all maintenance work performed. Assist with cleaning. Paint, patch andrepair wall damageas needed.

Maintain parkinglots, fencing, groundsand ensure seasonalmaintenance, mowing, and tree/hedge trimming are performed.

Maintain and repair furniture, fixtures, and equipment. Maintain Building HVAC systemsand change filters as needed. Monitorfire/safety/security equipment, and work withmaintenance staff to assurea safe and supportive environment for residents, staff,and volunteers. Organize and record all fire, safety, and security inspections for compliance purposes.

Assess eachmaintenance issue to determine if it canbe handled easilyinternally or if there is theneed for a third-party vendor. Completea Statement of Work for third-party vendors.

Approach each request with reducing longterm costs to the organization and stewardship of funds in mind.

Monitor and inspect buildings and premises for fire, security,and safety issues.Schedule all health and fire safetyrelated testing withcontracted vendors andkeep accurate recordsof all inspections.

Ensure thegrounds of all properties are well-maintained with snow removal,yard maintenance, mowing, and contracting 3rd party vendors as necessary or coordinating volunteers with the Development team for specific projects needed.

Management, Supervision, and Administration (30%)

The Facilities and Maintenance Managerwill work closelywith and managea team of janitor, maintenance, and security professionals. The Manager musthave a strongsense of urgency, with the abilityto identify issuesand resolve them as quicklyas possible. The Manager must be excellent at delegating tasks to others andscheduling multiple typesof services according to the business operations’ need and budget.

Research, analyze, negotiate, and review bids for project proposals and procurement of equipmentin accordance with grant standards and contracts. Selectand oversee a team of outside vendors when neededfor projects, monitorand review workperformance for quality, accuracy, and completeness.

Maintain an updated listof all vendors, suppliers, and contractors. Developgood professional relationships with preferred vendors.

Maintain an inventory of all equipment, materials, and supplies. Keep these items safely stored. Assist in review of capital assetreview and developschedule of routinemaintenance and repairs.

Vehicle Fleet Management (20%)

Maintain organization’s fleetof vehicles, including coordination of licensing and registration. Ensure insurance documentation is available and routine maintenance is performed.

Coordinate services and requests for auto service.

Minimum Qualifications:

Commitment to Primo Center Mission

High SchoolDiploma + trainingand work experience in related field,and/or military service. 10-hour OSHA certified training.

Minimum of five yearsin a position that includesresponsibility for facilities management. Must be available for after hours,weekend and on-callwork, as needed.

Must possess a valid driver’s license and pass background check.

Proficiency in the use of Microsoft Office, and facilities management software. Ability to use available technology such as smartphones, tablets etc.

Ability to lift heavy objects and do other labor-intensive tasks.

Excellent timemanagement, multitasking skills,leadership, and problem-solving skills. Basic understanding of accounting and finance principles.

Preferred Qualifications

BA degree in related field or equivalent combination of education.

Certified Facility Manager (CFM), Facilities Management Administrator (FMA), Certified

Property Manager(CPM) credential, or equivalent. Advanced mechanical and/or plumbingskills.

Knowledge of HVAC and other building systems. Experience planning and maintaining facilitybudgets. Excellent verbal and written communication skills.

Professional leadership experience.

Reporting Relationship

This position reports to the Chief Executive Officer, has reporting relationships with security, housekeeping, andmaintenance staff, andworks collaboratively with other staff.

Primo Center is an equal opportunity employer. The agency does not discriminate on the basis of race, color, religion, sex, national origin, age disability, veteran or military status or any other protected status in accordance with federal and state law.