Finance and Operations Manager

Organization: Propel ATL

Job title: Finance and Operations Manager

Reports to: Executive Director

Job type: Full-time, salary, exempt

Compensation: $55,000-65,000+ benefits

Location: Remote workplace with some in-person meetings and engagements. Candidates must reside in the MARTA service area of metro Atlanta by the start date of employment.

Do you want to make Atlanta’s transportation systems work better for people? Are you committed to building a city with streets that are safe, inclusive, and thriving spaces for people to walk, bike, roll, and ride transit? 

Propel ATL, formerly the Atlanta Bicycle Coalition and PEDS, seeks an experienced finance and operations professional to join our team. Guided by our strategic plan, this role will lead our internal operations, with a specialized focus on our financial systems and supporting our Executive Director and Development Director.

We are committed to building a transportation system that ensures access to opportunity through investments that repair the harmful effects of institutional racism and foster an inclusive community. We’re looking for a team member who supports transportation equity, with a demonstrated enthusiasm for our mission and vision, and a commitment to our guiding principles, particularly those related to social and racial justice.

Position Summary

The Finance and Operations Manager, a crucial role at Propel ATL, will advance our mission by overseeing financial management and ensuring efficient operational processes. This position requires a strategic thinker who can manage financial reconciliations, create and analyze financial reports, and ensure compliance with necessary registrations and audits. The Finance and Operations Manager will collaborate closely with the Executive Director and the Board Finance Committee to support financial planning and transparency.

In addition to financial responsibilities, they will provide operational support to our small team, including basic website maintenance, administering software systems, and assisting with team hiring and onboarding processes. They will also play a key role in organizing events and supporting various organizational activities. Their efforts will be essential in maintaining Propel ATL’s operational efficiency and enabling the team to focus on advancing our mission.

Responsibilities

Financial & Operational

Financial 

• Perform monthly financial reconciliation of all income and expenses using Quickbooks Online (QBO), including categorization of expenses and income to the appropriate account and class, and creation and updating of invoices
• Create monthly financial reports for distribution to the Board Finance Committee
• Assist the Development Director in managing all incoming donations, including several online donation portals, ensuring all donations are accounted for in QBO, and sending donor acknowledgement letters
• Ensure Propel ATL is up-to-date on all required registrations to receive donations from online donor portals and government grant portals
• Lead yearly audit efforts in partnership with external auditors
• Lead yearly internal budget development in partnership with the Executive Director
• Attend monthly Board Finance Committee meetings to review financial reports and provide information to committee members
• Make monthly IRA contributions for Propel ATL employees through an online portal
• Record incoming physical checks and prepare online check deposit slips

Operational 

• Monitor, organize, and distribute mail received through the virtual mailbox.
• Monitor designated Propel ATL email inboxes
• Serve as administrator for all Propel ATL technologies and software systems used by team members, ensuring subscriptions are up to date and relevant team members have access
• Support the Executive Director with the hiring process and onboarding of new team members
• Assist in organizing Propel ATL’s yearly fundraising event, the Blinkie Awards
• Provide operational support for in-person events, such as bicycle training classes, community advocacy events, etc.
• Provide light communications support, such as compiling bi-weekly newsletters using content provided by other staff, scheduling social media posts from provided content, posting content to the website, etc
• Download donor-related reports for internal use and grant reporting requirements
• Support for end-of-year giving appeal/mailer campaign
• Provide as-needed operational support to Propel ATL team members and Propel ATL Board members

Qualifications

Ideal candidates for this position must be experienced in financial management, highly organized, and adept at ensuring seamless operational support. They should thrive in a dynamic work environment, excel both independently and in teams, prioritize building relationships, and seek opportunities to collaborate closely with staff and stakeholders.

Furthermore, ideal candidates possess exemplary critical and independent thinking skills, exercise accountability, and understand the dynamics of working in a small organizational setting. Candidates for this role should be adept at receiving and delivering feedback, adaptable and resourceful, have high emotional intelligence, and approach their work with a learning mindset.

Successful candidates will exhibit the following qualifications: 

EXPERIENCE

Two or more years of experience in:

• Financial reconciliation and reporting using Quickbooks Online (QBO)
• Managing donations and donor relations
• Supporting audit processes and internal budget development
• Providing operational support in a non-profit or small organization setting

STRENGTHS 

• Clear and concise written and verbal communications
• Exemplary organizational skills and ability to effectively manage and deliver on multiple priorities at once in a dynamic environment
• Commitment to social, racial, and mobility justice
• Aptitude for using digital tools to organize work and manage relationships
• Successfully navigates challenging conversations, manages conflicts, and has ability to work across diverse perspectives and groups