Event Manager

The Bipartisan Policy Center (BPC) is a Washington, DC-based think tank that helps policymakers work across the aisle to craft bipartisan solutions. By connecting lawmakers, delivering data and context, negotiating policy details, and creating space for bipartisan collaboration, BPC ensures democracy can function on behalf of all Americans. We believe that bipartisanship combines the best ideas of both parties to create even better, lasting policy.

The Bipartisan Policy Center is seeking an Event Manager to join its External Relations team in producing a robust calendar of in-person, hybrid, and virtual event experiences. Located in Washington, DC, The Event Manager will focus on event logistics to support the BPC mission of fostering bipartisanship by combining the best ideas from both parties to promote health, security, and opportunity for all Americans. This role requires an individual with both logistical expertise and hands-on event production skills to ensure successful event execution and a memorable experience for attendees.

The essential duties and responsibilities of the position include but are not limited to the following:

Roles and Responsibilities

Event Logistics and Advancement:

• Independently organize and execute public and private events, in-person, hybrid and virtual, for BPC’s policy projects, including venue selection, contracting, logistics and production.
• Research venues and manage relationships with vendors, serving as a BPC point of contact.
• Create and execute staffing plans for events, including leading pre-event briefings and designing prep materials for staff.
• Draft logistical documents including run of show, load-in schedules, emergency preparedness plans, logistics memos, seating charts, etc.
• Manage onsite execution of events including set-up, tear-down, registration and vendor crews; oversee photographers, video crews and staging crews in preparation for and during events.
• Complete event follow-up including completing post-event forms and budgets, recording all pertinent event data, and final invoice payments.
• Collect and review post-event data and participate in post-event debriefs with event stakeholders.
• Maintain high standard of event execution, stay up to date on industry trends and innovations, and work to consistently improve the overall quality of BPC events.

Stakeholder Relationship Management:

• Work with Communications, Development and BPC Action teams to strategize and conceptualize BPC-wide special events and new BPC events, including topics and participants, which are compelling, timely and newsworthy.
• Advise policy teams on event best practices during event planning stage.
• Collaborate with project area leads to design programming including, determining event needs and budget; assisting with speaker management; developing pre-event briefings and day of stage management. 
• Interact directly with VIPs including BPC leadership, elected officials, and corporate executives.
• Collaborate with Digital team to maintain accurate event related information on the BPC website.
• Collaborate with legislative and development teams to incorporate Capitol Hill and donor audiences when applicable.

Event Marketing and Special Projects:

• Collaborate with Digital and Social Marketing teams on event-related marketing efforts.
• Develop event email marketing strategy, including drafting and sending email marketing materials (invitations, reminders, and post-event surveys) and work with program staff to build invitation lists.
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QUALIFICATIONS 

• A minimum of 5 years relevant experience in event/meeting planning including in-person, hybrid and virtual events
• Familiarity with event technology and production
• Ability to manage multiple tasks with various deadlines; communicate effectively; and work across multiple teams
• Ability to establish priorities, work independently, and proceed with objectives autonomously.
• High degree of attention to detail and ability to respond effectively to changing circumstances
• Ability to interact comfortably with elected officials, corporate executives and other VIPs
• Broad understanding of and interest in current policy issues
• Experience using database software, Salesforce experience preferred.
• Strong organizational and people skills
• Ability to work event-based hours including occasional nights and weekends, as needed
• BPC offers a highly competitive salary and provides generous benefits. Individuals interested in this position should send a resume, cover letter, and writing sample in one document. Incomplete applications will not be considered. Candidates must be authorized to work in the United States. BPC does not sponsor employment visas.

BPC is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

Work Schedule

The work/life balance of employees is a priority for the Bipartisan Policy Center. As a result, BPC is currently operating on a hybrid schedule. Employees at BPC are currently coming into the office three times a week. Exact time and schedules will be determined between an employee and their manager. Candidates must be in the DC metropolitan area.

BPC offers comprehensive health insurance benefits with a choice of open access HMO, POS, or PPO plan. HMO and POS individual plans have a monthly premium cost share of 10%. Dependent and Family HMO and POS plans are offered with a monthly cost share equal to 20% of the difference between the plan premium and the individual HMO monthly premium. PPO plans are offered with a 20% premium cost-share for all plans.

Additional benefits include 403(b) matching contributions of up to 7% of salary in addition to a non-elective contribution of 2% of salary (both after 90 days of employment); 15 vacation days, 2 personal days, 15 sick days, and 12 holidays per year; education benefits up to $5,250 per year after one year of employment; $2,000 for professional development expenses after six months of employment; Metro benefits of up to $130 per month; Company provided life insurance; and dental and vision insurance coverage with a Flexible Spending Plan.

We reasonably believe that the base salary range for this position is $68,000 - $83,000. At BPC, a wide range of factors are considered when making compensation decisions including and not limited to skill set, experience, training, education, knowledge, and other business and organizational needs.