Program Coordinator

Organization Description:

Our mission is to promote prevention of infectious diseases (HIV, TB, and HPV) in Mali while working toward development of globally relevant, globally accessible vaccines to be distributed on a not-for-profit basis in the developing world. The foundation activities are centered on four themes: education, prevention, access to care, and vaccination. Visit our website, www.GAIAVaccine.org/ for more information on our programs.

Qualifications:

• M.A. in public administration, business, community/public health, or related field (or comparable experience)
• Familiarity with public health and development interventions
• Able to attend in person meeting in Providence, RI preferred, but not required.
• Proficient with MS Office Word, Excel, and PowerPoint
• High-quality writing and communication skills
• Experience with grant writing and reporting
• Fluency with French 
• A commitment to global development
• Strong multi-tasking abilities and organizational skills
• The capacity to set goals, follow through, and be self-monitored
• Keen attention to detail

Job Description:

The Project Coordinator should be a highly motivated, organized, and committed individual. General Duties include:

• Ensuring all insurance, IRB, tax, and registrations (Rhode Island, SAM, Mali, etc.) are up to date
• Professionally representing the organization to partner organizations, funders, and the public
• Overall management of grant-funded projects in partnership with National Director and Project Managers
• Creating and managing documents, including but limited to grant project reports, annual reports for both the US and Mali, employee contracts, and research publications
• Producing grant applications in partnership with Communications Coordinator and National Director
• Working with Communications Coordinator to manage student volunteers and interns
• Overseeing all organization expenses in both the US & Mali and reporting to Finance Committee
• Working seamlessly with the Board of Director, Financial Consultants, Communications Coordinator, Project Managers, Scientific Director, and the National Director
• Producing a monthly expense reconciliation report for Mali project costs
• Ensuring monthly program data is input into tracking spreadsheet
• Bi-weekly progress reports and meetings with Interim Executive Director
• Bi-weekly payroll processing
• Quarterly presentations to the Board of Directors
• Quarterly meetings with board committees (Finance, Internal Affairs, and External Affairs)
• Other duties as needed