Accounts Payable Clerk

The Episcopal Diocese of Long Island is a multicultural, complex and dynamic community of faith that extends from Brooklyn Heights to Montauk, including Brooklyn, Queens, Nassau and Suffolk Counties. The Bishop Diocesan is the Chief Shepherd of the Diocese. In addition to its 131 local congregations, The Episcopal Diocese of Long Island is engaged in numerous other missionary endeavors including, Episcopal Health Services and St. John’s Episcopal Hospital (both of which entities have and employ separate financial staffs and chief financial officers), Camp DeWolf, Episcopal Ministries of Long Island, the George Mercer School of Theology and the Trustees of the Estate Belonging the Diocese of Long Island. The Bishop Diocesan serves as President of each of these boards. 

The Accounts Payable Clerk is a member of the Bishop’s Staff, reporting directly to Ms. Joy Frazier, Director of Finance. The Accounting department is comprised of the Director, Accounts Payable, Accounts Receivable/Administrator and Senior Accountant. The position will be a full-time employee expected to handle all functions of the department in the absence of a team member. He/she must work collaboratively with other staff in order to ensure all deadlines are met.

All Accounting staff are privy to information regarding all assets, obligations and expenditures of the Diocese; thus, confidentiality, discretion and trustworthiness are paramount. It is also expected that all employees of the Diocese will maintain a pattern of life that sets a wholesome Christian example and have sensitivity to and awareness of multicultural diversity.

Key Responsibilities

• • Accounts Payable - verify budget codes on accounts payable invoices approved by department heads, post them to the accounting system, and prepare checks for mailing. Process recurring monthly, quarterly and annual obligations according to schedule.
  • Oversee reconciliation of Corporate Credit Cards by distributing statements to card holders and requesting coded supporting documentation for all charges. 
  • Annual Diocese Audit – assist Director of Finance and auditors as needed.
  • Obtain an understanding of all functions of the Accounting Department including Accounts Receivable, bank reconciliation and generated financial reports for all entities.
  • Address communications via email, phone or regular mail concerning accounts payable history, processes, and acceptable practices.
  • All other tasks as assigned.

Critical Skills:

• • Excellent verbal and written communication skills
  • High degree of organization
  • Self-motivation, critical thinking and excellent time management
  • Advanced proficiency in MS Excel & Word and accounting software. Experience with Intact a plus.
  • Work independently at times under pressure to adhere to strict deadlines