Nonprofit
Published 5 days ago

Staff Accountant

Hybrid, Work must be performed in or near Chicago, IL


  • Details

    Job Type:Full Time
    Education:4-Year Degree Required
    Experience Level:Mid-level
    Salary:USD $65,000 - $68,000 / year

    Description

    BASIC FUNCTION: Summarize position’s purpose:

    Perform the basic functions of grant billings/vouchers, cash receipts, reconciliations, fixed assets schedules and assisting in monthly financial closing.

    SPECIFIC DUTIES: Describe responsibilities and tasks:

    • Handles sensitive and confidential information on a daily basis

    Grant billings/vouchers:

    • Prepares vouchers for each grant on its specific billing period, i.e., monthly,

    quarterly, bi-annually or annually for both government and private grants and

    contracts

    • Obtain appropriate signatures for billings/voucher submission, copy for file, file in appropriate grant folder and send to funder
    • Provide funder with requested information as requested
    • Maintain a current listing of grants, contract #’s amount of grant and funder contacts
    • Maintain and provide to staff a current listing of staff’s funding %’s
    • Maintains all grant files, with contract, financial and program information
    • Maintains an aging chart for all grant receivables, updating it monthly in time for the Finance Committee meetings
    • Provides Controller with information in a timely manner (Keep current grant requirements on when last revisions for each grant will be accepted) on needed revisions, modifications, and/or amendments to enable Access Living to draw down all available funds

    Reconciliation:

    • Reconcile prepaid accounts
    • Reconcile receivable accounts
    • Reconcile accrual and liabilities accounts
    • Reconcile employee advance reimbursements      
    • Reconcile and audit volunteer petty cash
    • Reconcile other balance sheet accounts

    Monthly Closing:

    • Prepare and enter into ledger the payroll information for the current month
    • Enter cash receipt activity into the ledger for monthly closing
    • Prepare and enter the monthly fixed assets and leasehold improvement data
    • Prepare journal entries and the summary for each grant for the monthly closing
    • Maintain the monthly financial records

    Banking:

    • Maintain all bank account records, always keeping resolution and signature card information in current records
    • Maintain all cash receipts records and tie to Development records, including correct coding

    SPECIFIC DUTIES: Describe responsibilities and tasks (continued)

    Cross Departmental Activity:

    • Work with program staff to reconcile program related income and expenses
    • Work with development staffs to reconcile revenue and receivables                                

    Record Keeping:

    • Maintain the fixed asset and leasehold improvements file/binder
    • Ensure the physical inventory which is performed by appropriate staff before audit is included in a section of the fixed asset binder
    • Maintain all other documents related to Access Living financial records

    Audit:

    • Prepare schedules in preparation for the audit
    • Prepare functional expense including the percentages from fiscal year budget
    • Assist in the preparation of the grant/contract confirmation letters
    • Prepare all records for auditors
    • Assist Controller in other audit preparation as assigned
    • Other duties as assigned

    EDUCATION AND TRAINING: Minimum educational background required

    BA in accounting or finance related field required.  Knowledge of Excel is required. Accounting system knowledge preferred.

    EXPERIENCE: Length of time required to develop skills for acceptable performance

    At least three years of computerized financial and spreadsheet experience preferred.

    PHYSICAL DEMANDS: Nature and extent of standing, stooping, lifting and walking

    None.

    EQUIPMENT OPERATED:

    Specific equipment, machines, devices and work aids, Computers, printers, calculator, photocopier

    WORKING ENVIRONMENT; Identify work area and any of its unpleasant elements

    Access Living has shared office space.

    NO. OF EMPLOYEES DIRECTLY SUPERVISED:

    None.

    SUPERVISED BY:

    Controller

    Compensation:

    $65 - $68k Annual Salary

    How to Apply: Email cover letter and resume to Neil Anderson nanderson@accessliving.org

    BASIC FUNCTION: Summarize position’s purpose:

    Perform the basic functions of grant billings/vouchers, cash receipts, reconciliations, fixed assets schedules and assisting in monthly financial closing.

    SPECIFIC DUTIES: Describe responsibilities and tasks:

    • Handles sensitive and confidential information on a daily basis

    Grant billings/vouchers:

    • Prepares vouchers for each grant on its specific billing period, i.e., monthly,

    quarterly, bi-annually or annually for both government and private grants and

    contracts

    • Obtain appropriate signatures for billings/voucher submission, copy for file, file in appropriate grant folder and send to funder
    • Provide funder with requested information as requested
    • Maintain a current listing of grants, contract #’s amount of grant and funder contacts
    • Maintain and provide to staff a current listing of staff’s funding %’s
    • Maintains all grant files, with contract, financial and program information
    • Maintains an aging chart…

    Location

    Hybrid
    Work must be performed in or near Chicago, IL
    Chicago, IL, USA

    How to Apply

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